Fig 4.0 Right click on the INBOX folder and then left click on the NEW FOLDER menu-item
Fig 4.1 Type a name, for your New Sub-Folder, into the FOLDER NAME Edit Box and then click on OK
| CREATE A SUB-FOLDER |
At some point of using Windows Mail you are going to need to put certain groups of e-mail into their own Folder, especially
if you are using Windows Mail with your business. You could keep all your e-mails in the INBOX folder but over time the
INBOX folder will become cluttered, making it difficult to find certain e-mails.
To create a sub-folder right click on the INBOX folder to bring up its Options menu and then select (left click on) the
NEW FOLDER menu-item (Fig 4.0). This in turn will bring up the Create Folder window (Fig 4.1).
When the Create Folder window appears type a name for your new sub-folder into the FOLDER NAME Edit Box. In this example I chose the name Business. One thing to remember here is that sub-folders are created in the same way as normal sub-folders. So this new folder called Business will put inside the INBOX folder and therefore become a sub-folder. When you have typed your sub-folder name click on the OK button to continue.
As you can see, the Business folder has been created inside the INBOX folder therefore making it a sub-folder. This is
because I right clicked on the INBOX folder which meant it became the selected folder. If I had right clicked on the
SENT ITEMS folder, making it the selected folder, the Business folder would of been created as a sub-folder inside the
SENT ITEMS folder instead. The same also applies to the DRAFTS and OUTBOX folders.
To create another sub-folder inside the INBOX folder simply follow the above steps again. Below I have made three sub-folders.
Business, Important and Personal. Each of them created by right clicking on the INBOX folder as shown above.
| CREATE A SUB-FOLDER WITHIN A SUB-FOLDER |
To create a sub-folder (i.e John) inside another sub-folder (i.e Personal), therefore creating a sub-sub-folder, simply right click on the sub-folder (i.e Personal) that you want the new sub-folder (i.e John) created in and then select (left click on) the NEW FOLDER menu-item from the Options menu that appears. So in this next example I will right click on the Personal sub-folder (Fig 4.4) and then create a new folder called John (Fig 4.5) inside it. John will then be a sub-folder inside the Personal sub-folder (Fig 4.6). Or put another way, a sub-sub-folder.
Repeat the above steps (Fig 4.4 and Fig 4.5) if you want to create more sub-folders within a sub-folder (more sub-sub-folders). Below I have made three sub-folders within the Personal sub-folder. Danny, John and Michelle. Each of them created by right clicking on the Personal sub-folder as shown above.
| MOVE E-MAIL INTO A SUB-FOLDER |
To move an e-mail into a sub-folder you must first select an e-mail. If you need to select more than one e-mail and they are
seperate from one another, as above, simply select the first e-mail as normal and then press and hold down the CTRL keyboard
key whilst selecting the other e-mail(s). When you have finished selecting, with the CTRL keyboard key held down, let go of
the CTRL keyboard key.
If you need to select a range of e-mails (i.e e-mails 1 to 200) - Select the first e-mail as normal and then press and hold
down the SHIFT keyword key before selecting the last e-mail in your range (i.e e-mail 200). This enables you to quickly
select a range of e-mails (i.e e-mails 1 to 200) with two mouse clicks only (first e-mail ans last e-mail), as opposed to
individually clicking on (selecting) each e-mail in the range.
After selecting your e-mail(s) you then need to right click ON a selected e-mail in order to bring up the Options menu (Fig
4.9 below). Be careful with the mouse pointer when you do this though. Left clicking on an unselected e-mail, or on any part
of the E-Mail window pane (i.e in a white area), will de-select all selected e-mail. In that case you would need to select
your e-mail(s) again. So make sure you right click on a blue highlighted (selected) e-mail. When the Options menu appears
select (left click on) either the MOVE TO FOLDER menu-item or the COPY TO FOLDER menu-item.
MOVE TO FOLDER allows you to completely remove an e-mail from the INBOX folder (or from a sub-folder) and put it into another
sub-folder. This is good if you do not need multiple copies of the e-mail. For example. You just want it moved out of the
INBOX folder and put inside the Important sub-folder.
COPY TO FOLDER allows you to make a copy of an e-mail that is inside the INBOX folder (or inside a sub-folder) and put that
copy into another sub-folder. The original e-mail will not be removed, unless you delete it, as COPY TO FOLDER only makes a
copy of the e-mail. This is good if you need a copy of an e-mail putting into different sub-folders, before deleting the
original e-mail from the INBOX folder for example.
In this example I chose MOVED TO FOLDER (Fig 4.9 above) because I wanted to move my two Important e-mails into the
IMPORTANT sub-folder, which is a folder inside the INBOX folder. After clicking on the MOVE TO FOLDER menu-item the Move
window appeared (Fig 4.12 below). From there I selected the IMPORTANT sub-folder, by first expanding the folder view of
the Local Folders folder and then the INBOX folder (Figures 4.10 and 4.11 below), before clicking on the OK button. My two
Important e-mails were then put inside the IMPORTANT sub-folder (not exampled).
Fig 4.10 Expand LOCAL FOLDERS |
Fig 4.11 Expand INBOX |
Fig 4.12 Select a sub-folder for your e-mail(s) and then click OK |
Note. Unlike the INBOX folder, when an e-mail gets put inside a sub-folder you will not see a number next that sub-folder's name telling you how many e-mails are inside that sub-folder. Therefore, you will have to remember where you put each e-mail otherwise you could be looking inside empty sub-folders for example. Hence why you should give a sub-folder a good, meaningful, name.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. As stated here by the Microsoft Corporation.
All HTM files in the yoingco.com folder and its sub-folders are (c) John White, August 3rd 2005 - 2008. All Rights Reserved. FREE Vista Helpline: Contact John