Fig 1.0 Right click on the INBOX folder and then left click on the NEW FOLDER menu-item
Fig 1.1 Type a name, for your New Sub-Folder, into the FOLDER NAME edit box and then click on OK
| CREATE A SUB-FOLDER |
At some point of using Windows Live Mail you are going to need to put certain groups of e-mail into their own Folder, especially if you are using Windows
Live Mail with your business. You could keep all your e-mails in the INBOX folder but over time the INBOX folder will become cluttered, making it
difficult to find certain e-mails.
To create a sub-folder inside the INBOX folder; Right click on the INBOX folder to bring up its Options menu and then select (left click on) the NEW
FOLDER menu-item (Fig 1.0). This in turn will bring up the Create Folder window (Fig 1.1).
When the Create Folder window appears type a name for your new sub-folder into the FOLDER NAME edit box. In this example I chose the name Business. One thing to remember here is that sub-folders are created in the same way as normal sub-folders. So this new folder called Business will be put inside the INBOX folder and therefore become a sub-folder. When you have typed your sub-folder name click on the OK button to continue.
As you can see, the Business folder has been created inside the INBOX folder therefore making it a sub-folder. This is because I right clicked on the
INBOX folder which meant it became the selected folder. If I had right clicked on the SENT ITEMS folder, making it the selected folder, the Business
folder would of been created as a sub-folder inside the SENT ITEMS folder instead. The same also applies to the DRAFTS and OUTBOX folders.
To create another sub-folder inside the INBOX folder simply follow the above steps again. Below I have made three sub-folders. Business, Important and
Personal. Each of them created by right clicking on the INBOX folder as shown above.
| CREATE A SUB-FOLDER WITHIN A SUB-FOLDER |
To create a sub-folder (i.e. John) inside another sub-folder (i.e. Personal), therefore creating a sub-sub-folder, simply right click on the sub-folder (i.e. Personal) that you want the new sub-folder (i.e. John) created in and then select (left click on) the NEW FOLDER menu-item from the Options menu that appears. So in this next example I will right click on the Personal sub-folder (Fig 1.4) and then create a new folder called John (Fig 1.5) inside it. John will then be a sub-folder inside the Personal sub-folder (Fig 1.6). Or put another way, a sub-sub-folder.
Repeat the above steps (Fig 1.4 and Fig 1.5) if you want to create more sub-folders within a sub-folder (more sub-sub-folders). Below I have made three sub-folders within the Personal sub-folder. Danny, John and Michelle. Each of them created by right clicking on the Personal sub-folder as shown above.
| MOVE E-MAIL INTO A SUB-FOLDER |
To move an e-mail into a sub-folder you must first select an e-mail. If you need to select more than one e-mail and they are separate from one another, as in the example below, simply select the first e-mail as normal and then press and hold down the CTRL keyboard key whilst selecting the other e-mail(s). When you have finished selecting, with the CTRL keyboard key held down, let go of the CTRL keyboard key.
If you need to select a range of e-mails (i.e. e-mails 1 to 200) - Select the first e-mail as normal and then press and hold down the SHIFT keyword key
before selecting the last e-mail in your range (i.e. e-mail 200). This enables you to quickly select a range of e-mails (i.e. e-mails 1 to 200) with two
mouse clicks only (first e-mail ans last e-mail), as opposed to individually clicking on (selecting) each e-mail in the range.
After selecting your e-mail(s) you then need to right click ON a selected e-mail in order to bring up the Options menu (Fig 1.9 below). Be careful with
the mouse pointer when you do this though. Left clicking on an unselected e-mail, or on any part of the E-Mail window pane (i.e. in a white display area),
will deselect all selected e-mail. In that case you would need to select your e-mail(s) again. So make sure you right click on a blue highlighted
(selected) e-mail. When the Options menu appears select (left click on) either the MOVE TO FOLDER menu-item or the COPY TO FOLDER menu-item.
MOVE TO FOLDER allows you to completely remove an e-mail from the INBOX folder (or from a sub-folder) and put it into another sub-folder. This is good if
you do not need multiple copies of the e-mail. For example. You just want the e-mail moved out of the INBOX folder and put inside the Important sub-folder.
COPY TO FOLDER allows you to make a copy of an e-mail that is inside the INBOX folder (or inside a sub-folder) and put that copy into another sub-folder.
The original e-mail will not be removed, unless you delete it, as COPY TO FOLDER only makes a copy of the e-mail. This is good if you need a copy of an
e-mail putting into different sub-folders, before deleting the original e-mail from the INBOX folder for example.
In this example I selected MOVED TO FOLDER (Fig 1.9 above) because I wanted to move my two important e-mails into the IMPORTANT sub-folder, which is a folder inside the INBOX folder. After clicking on the MOVE TO FOLDER menu-item the Move window appeared (Fig 1.10 below). From there I expanded the Yoingco (John) e-mail account folder and then the INBOX folder (Figures 1.10 and 1.11) in order to see the IMPORTANT sub-folder. I then clicked on the IMPORTANT sub-folder before clicking on the OK button (Fig 1.12).
After clicking on the OK button my two important e-mails were then moved into the IMPORTANT sub-folder (below). Note. The expanding of folder views (Fig 1.10 and 1.11) is not always required, especially if that folder view was the last folder view to be opened. This is because Windows Live Mail remembers the last folder view opened. In this case the IMPORTANT sub-folder view. I showed the folders closed for this example so that you know how folder views work - Folder views are also known as Directory Trees (because of the branches of Directories - Directory is the original word for a folder, circa 1970 something!).
Another thing to note. When an e-mail gets put inside a sub-folder you will only see a number next to that sub-folder's name, telling you how many e-mails are inside it, when there are unread (closed envelope) e-mails inside that sub-folder. In the above example I have no unread e-mails, therefore no number is next to the IMPORTANT sub-folder. However. If I did have one unread e-mail, for example, inside the IMPORTANT sub-folder it would state: Important(1).
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. As stated here by the Microsoft Corporation.
