Fig 1.0 Double click on an e-mail to open it
Fig 1.1 Click on the FORWARD button to compose the reply message for this forwarding e-mail
| FORWARD AN E-MAIL |
Continuing from the previous, Reply To An E-Mail, section. To forward an e-mail is exactly the same as replying to an e-mail except that any attachments that are in the original, received, e-mail will be left intact when forwarding. Remember. When replying to an e-mail that has attachments those attachments are not included in the reply e-mail. So forwarding is great if you just want to forward an e-mail AS IS (i.e. with attachments).
In this example I have received an e-mail with one attachment, from Philip Crenshal, which I have double clicked on in order to open it (Fig 1.0). From there I have read the e-mail and then clicked on the FORWARD button (Fig 1.1) in order to forward the e-mail onto Denise Oakdale.....with attachment.
In this example Philip Crenshal wants me (John White) to forward on the attachment called Application_Form.docx to Denise Oakdale, because he does not have her e-mail address to hand and knows I do. So after clicking on the FORWARD button I then typed in my reply (forward) message to Denise Oakdale, and not to Philip Crenshal. If I wanted to send Philip an acknowledgement (reply) e-mail I would normally send him a separate e-mail.
The forward e-mail, just like a reply e-mail, will have the SUBJECT edit box already filled in with a special prefix. In this case with the Fw:
prefix. The subject can be deleted and changed for something else (i.e. Philip's E-Mail) just the same as with a reply e-mail.
The TO edit box will be empty for the simple reason that Windows Live Mail does not know who to forward this e-mail to, of course. So in this example I
manually typed in Denise Oakdale's e-mail address because it was not in my Contacts List (Address Book) - In some of the other sections I have exampled
inserting an e-mail address from the contacts list, but not in this section!
All that remains now is to click on the SEND button (Fig 1.2 above). Before sending I could of added more contacts to the TO edit box, so that they those
extra contacts also receive a copy of this e-mail with attachment, but for this example I have kept things simple. In the next example I have attached
another file to the e-mail before sending it.
The thing to remember about attachments, when forwarding an e-mail and when attaching in general, is to think about the recipient (i.e. Denise Oakdale).
For example. In this example I would have to clarify with Denise beforehand whether or not she can view .docx files from her computer. Or at least mention
in the forwarding e-mail that I have attached a .docx file that requires Microsoft WORD 2007 to view it. That way you can always convert the file into
a PDF file for example if she does not have Microsoft WORD 2007 on her computer, depending on whether or not she needs to edit the file of course - PDF
files cannot be edited without special software.
Another thing to consider is the combined File Size of each attachment. It is no good forwarding a whopping 10MB attachment for example if the recipient's
e-mail INBOX is full at the time and/or cannot take that amount of incoming e-mail. Read the other e-mail sections in this category for more details.
When an e-mail has been forwarded check your SENT ITEMS folder for clarification. The INBOX folder will also put a green, right arrow, envelope icon next to an e-mail that has been forwarded. Therefore extra clarification.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. As stated here by the Microsoft Corporation.
