Fig 1.0 Select an individual E-Mail Account to fetch its e-mail only OR.....
Fig 1.1 .....Select the ALL E-MAIL ACCOUNTS menu-item to fetch the e-mails from all of your individual e-mail accounts.
| RECEIVE E-MAIL |
Assuming you have been following the last four sections, are connected to the internet and have opened Windows Live Mail; I will now show you how to
Receive E-Mail.
When people want to receive e-mail from their ISP's computer (e-mail server) they simply click on the SYNC button, which is wrong. As they only want to
receive they should only be using the SYNC drop-down menu part of that button. It does not make sense to tell windows live mail to check if any e-mail
is in the OUTBOX ready for sending when all they want to do is receive e-mail. Also. The SYNC button sends and receives e-mail for every e-mail account
in windows live mail, so if you have four e-mail accounts but only want to receive e-mail for one particular e-mail account you should not get into the
lazy habit of clicking directly on the SYNC button. In this example I will show you how to receive e-mail the proper way.
Begin by clicking on the right-hand-side of the SYNC button (on its drop-down menu in other words) to bring up its menu-items. From there either select the ALL E-MAIL ACCOUNTS menu-item or select an E-Mail Account's menu-item (i.e. the Yoingco (John) e-mail account in this example). Selecting ALL E-MAIL ACCOUNTS will fetch the e-mails belonging to each of your e-mail accounts, if you have more than one e-mail account set up of course, from their respective e-mail servers. And selecting just one E-Mail Account will fetch the e-mails belonging to that one e-mail account from its respective e-mail server.
After clicking on an individual E-Mail Account's menu-item or on the ALL E-MAIL ACCOUNTS menu-item you should look immediately to the bottom-right corner of the windows live mail Status Bar (window), at the various status notifications that appear (see THE STATUS BAR below). In this example I am checking (receiving from) two e-mail accounts. My Yoingco (John) e-mail account and my TalkTalk (Yoingco) e-mail account.
When you check for e-mail using the ALL E-MAILS ACCOUNTS menu-item each e-mail account receives its e-mail separately, inside its own INBOX, before the next e-mail account is then checked for possible e-mail. When all the e-mail has been received, for whatever e-mail accounts, you can then click on a particular e-mail account's INBOX folder to see what e-mails it has just received (Fig 1.2 above). From there you can double click on an e-mail's Heading (Fig 1.2 above) in order to view its e-mail message and other details (below).
In this example there were a total of two e-mail fetched (received). One for each e-mail account, denoted by each e-mail account's INBOX folder having the number 1 next to it (Fig 1.2 above). Clicking on the INBOX of the Yoingco (John) e-mail account for example reveals that Denise Oakdale has replied to my sent e-mail which was titled: E-Mail Test Only (Read the How To Create And Send E-Mail section for more information about that sent e-mail). Opening an e-mail is discussed in the next section.
| THE STATUS BAR |
After clicking on the ALL E-MAIL ACCOUNTS button, or on an individual E-Mail Account, look immediately to the bottom-right corner of the windows live mail
Status Bar (window) and you will see various status notifications appearing, quite fast sometimes. So even though you might not see all of them! those
you do see are worth noting because they can help in diagnosing problems and confirming a sent e-mail for example.
The first status notification is Connecting... which means windows live mail is trying to connect to a particular E-Mail Account, in this example the
TalkTalk (Yoingco) e-mail account, in order to authorize the receiving of e-mail from this e-mail account's e-mail server. Your broadband company (isp)
for example wants to know who (which e-mail account) is wanting to receive e-mail from its server. So basically, the e-mail account's User Name &
Password will be authorized (if they can be) before the e-mail is received and put inside your INBOX.
This connecting process uses an extended internet connection, to connect to those various e-mail servers, which means if the extended internet connection
fails for whatever reason(s) your ISP's main internet connection (i.e. Broadband connection) will not be affected. If the extended internet connection
cannot connect to a certain e-mail server (computer) you say "The Server is down". So if your ISP's e-mail server cannot fetch (receive) your e-mail,
from your OUTBOX on its TalkTalk server for example, you say "The TalkTalk e-mail server is down". Other servers of TalkTalk might be working perfectly
well though. Remember. Many, different, types of server are used by an ISP - An e-mail server being one of them.
The second status notification is Authorizing... which means windows live mail is now verifying/authorizing, with your ISP's computer, the User Name & Password of this particular E-Mail Account.
The third status notification is Checking Mail... which basically means windows live mail has been given permission to check the e-mail server of the ISP (i.e. TalkTalk) in order to see if there is any, new, e-mail on it for this e-mail account.
The fourth status notification is Receiving Mail... which basically means windows live mail has been given permission to fetch (receive) the, new, e-mail found on the isp's e-mail server for this e-mail account.
At this stage, because unknown e-mail is being received, the receiving time from the ISP's e-mail server is also unknown. It is times like these, especially if an e-mail has an attachment, when a simple Receiving Mail... notification is not adequate. You could be looking at the Receiving Mail... notification for 10 seconds (broadband) or 10 minutes (P.A.Y.G) for example. So it would be nice if windows mail had some sort of progress guage. And fortunately it does. Just double click on the Receiving Mail... icon and the green progress guage will appear.
In this example I am receiving mail from two e-mail accounts. My Yoingco (John) e-mail account and my TalkTalk (Yoingco) e-mail account. Each e-mail account receives its mail separately, inside its own INBOX, which is why Fig 2.5 shows only one progress guage for one e-mail account. This is because windows live mail can only fetch e-mail for one e-mail account at a time.
When all email has been received, for whatever e-mail accounts, the final status bar will notify you of the total number of e-mails received in this session of checking for e-mail. So in this example (Fig 2.6 above) there were a total of two e-mail fetched (received).
| SOMETHING TO CONSIDER |
When you sign up for an E-Mail Account with Hotmail, Yahoo or even an Internet Service Provider (i.e. TalkTalk) for example they sometimes impose an
e-mail storage limit on that e-mail account, especially if they are offering that e-mail account for FREE or as Pay-As-You-Go (P.A.Y.G). The limit is
usually 250MB. Nothing wrong with that you might be thinking, but what you have to remember is that there will usually be a limit on the e-mail you can
send or forward, and more precisely a limit on the amount of Bandwidth (Download/Upload Usage).
This means for example; If you have a collection of 20 e-mails to be received from Yahoo into Windows Live Mail, of say 10MB per e-mail (including file
attachments), some ISPs might not allow a 10MB e-mail to be received (downloaded). On the flip side of this Windows Live Mail has a limit of 10MB for
sending e-mail. So the reverse would be true - You could not send a file of 20MB for example from Windows Live Mail to a Yahoo e-mail account. Therefore
check what the limits are with your ISP and/or E-Mail Account provider, if different, before attempting to send/receive e-mail in general.
The above is only making you aware of these things. Meaning, these days the above mentioned scenarios/problems should not occur simply because storage
and bandwidth do not tend to be a problem for the major ISPs and E-Mail Account providers. However. It does pay to check the Terms & Conditions of
your ISP or E-Mail Account provider before signing up to anything.
To avoid Spammers/Junk Mailers there is also a limit on the number of e-mails you can send in 24 Hours - Currently 300 e-mails in 24 Hours.
Click Here for more
information. That Microsoft run Windows Live Help Solution Center is a very good source
of help for windows live mail help in general.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. As stated here by the Microsoft Corporation.
