| RECEIVE E-MAIL |
Assuming you have been following the last four sections, are connected to the internet and have opened Windows Live Mail 2011; I will now show you how to Receive E-Mail.
When you want to send e-mail that is inside your windows live mail OUTBOX and also receive e-mail from all of your e-mail accounts you simply click on the top part of the SEND/RECEIVE button. So if you have one e-mail in the OUTBOX and also want to receive e-mail from two e-mail accounts, with one being a talktalk e-mail account and the other being a website e-mail account for example, the top part of the SEND/RECEIVE button is the one to click on.
If you want to send e-mail that is inside your windows live mail OUTBOX but only want to receive e-mail from a particular e-mail account you need to use the drop-down menu part of the SEND/RECEIVE button, located on the bottom part of the SEND/RECEIVE button. Simply select (click on) the e-mail account that you want checking for e-mails, which will be downloaded if available.
After selecting an individual e-mail account from the SEND/RECEIVE drop-down menu, or clicking on the top part of the SEND/RECEIVE button, to check for
and download (receive) e-mail you should look immediately to the bottom-right corner of the windows live mail 2011 Status Bar (window), at the various
status notifications that appear (see THE STATUS BAR below). In this example I want to check two e-mail accounts for possible e-mail. My Yoingco
(contactjohn) e-mail account and my TalkTalk (yoingco) e-mail account.
When you check for e-mail using the top part of the SEND/RECEIVE button or the ALL E-MAILS ACCOUNTS drop-down menu menu-item each e-mail account receives
its e-mail separately, inside its own INBOX, before the next e-mail account is then checked for possible e-mail. When all the e-mail has been received,
on every e-mail account, you can then click on a particular e-mail account's INBOX folder to see what e-mails it has just received (Fig 1.2 below). From
there you can double click on an e-mail's Heading (Fig 1.3 below) in order to view its e-mail message and other details (Fig 1.4 below).
In this example there were a total of two e-mail fetched (received). One for each e-mail account, denoted by each e-mail account's INBOX folder having
the number 1 next to it and the UNREAD EMAIL folder in the Quick Views pane (window) stating (2); if you have the Quick Views pane visible.
Clicking on the INBOX of the Yoingco (contactjohn) e-mail account for example reveals that Denise Oakdale has replied to my sent e-mail titled: E-Mail
and Attachment Test (Read the How To Create And Send E-Mail
section for more information about that sent e-mail). Opening an e-mail is discussed in the next section.
| THE STATUS BAR |
After clicking on the SEND/RECEIVE button, or on an individual e-mail account, look immediately to the bottom-right corner of the windows live mail 2011
Status Bar (window) and you will see various status notifications appearing, quite fast sometimes. So even though you might not see all of them! those
you do see are worth noting because they can help in diagnosing problems and confirming a sent e-mail for example.
The first status notification is Connecting... which means windows live mail 2011 is trying to connect to a particular e-mail account, in this example
the TalkTalk (yoingco) e-mail account, in order to authorize the receiving of e-mail from this e-mail account's e-mail server. Your broadband company
(isp) for example wants to know who (which e-mail account) is wanting to receive e-mail from its server. So basically, the e-mail account's User
Name & Password will be authorized (if they can be) before the e-mail is received and put inside your INBOX.
This connecting process uses an extended internet connection, to connect to those various e-mail servers, which means if the extended internet connection
fails for whatever reason(s) your ISP's main internet connection (i.e. Broadband connection) will not be affected. If the extended internet connection
cannot connect to a certain e-mail server (computer) you say "The Server is down". So if your ISP's e-mail server cannot fetch (receive) your e-mail,
from your OUTBOX on its TalkTalk server for example, you say "The TalkTalk e-mail server is down". Other servers of TalkTalk might be working perfectly
well though. Remember. Many, different, types of server are used by an ISP - An e-mail server being one of them.
The second status notification is Authorizing... which means windows live mail 2011 is now verifying/authorizing, with your ISP's computer, the User Name & Password of this particular e-mail account.
The third status notification is Checking Mail... which basically means windows live mail 2011 has been given permission to check the e-mail server of the ISP (i.e. TalkTalk) in order to see if there is any, new, e-mail on it for this e-mail account.
The fourth status notification is Receiving Mail... which basically means windows live mail 2011 has been given permission to fetch (receive) the, new, e-mail found on the isp's e-mail server for this e-mail account.
At this stage, because unknown e-mail is being received, the receiving time from the ISP's e-mail server is also unknown. It is times like these, especially if an e-mail has an attachment, when a simple Receiving Mail... notification is not adequate. You could be looking at the Receiving Mail... notification for 10 seconds (broadband) or 10 minutes (P.A.Y.G) for example. So it would be nice if windows live mail 2011 had some sort of progress guage. And fortunately it does. Just double click on the Receiving Mail... icon and the green progress guage will appear.
In the above example my TalkTalk (yoingco) e-mail account has one e-mail, which is currently being received (downloaded). When that e-mail has been
downloaded my Yoingco (contactjohn) e-mail account will then be checked for e-mail.
As said above; Each e-mail account receives its mail separately, inside its own INBOX, which is why Fig 2.5 shows only one progress guage for one e-mail
account. This is because windows live mail 2011 can only fetch e-mail for one e-mail account at a time.
When all e-mail has been received, for whatever e-mail accounts, the final status bar will notify you of the total number of e-mails received in this
session of checking for e-mail as well as any read/unread e-mails from a previous session, but only if you are using the Quick View pane (i.e. you have
clicked on the UNREAD MAIL folder). Otherwise the status bar will just display the total number of e-mails for the currently selected e-mail account
(read/unread from this session and previous sessions).
In the above example (Fig 2.6 above) a total of two e-mails have been fetched (received) whereby they are still unread, because I have only just received
them of course. If I were to read one of them the status bar would change to state: 1 message(s), 1 unread but only if I am using the Quick Views UNREAD
EMAILS folder. Otherwise, for a single e-mail account, the status bar would change to state: 1 message(s), 0 unread. Don't worry too much about this here
as you will get used to the way the status bar indicates the number of read and unread e-mails.
| SOMETHING TO CONSIDER |
When you sign up for an e-mail account with Hotmail, Yahoo or an Internet Service Provider such as TalkTalk for example they sometimes impose an e-mail
storage limit on that e-mail account, especially if they are offering that e-mail account for FREE or as Pay-As-You-Go (P.A.Y.G). The limit is usually
anywhere from 5GB to 250GB but can be larger depending on the individual companies (service providers). Saying this, a lot of companies now offer
"Unlimited" storage space.....
Nothing wrong with that you might be thinking, but what you have to remember is that there will normally be a limit on the e-mail size you can send or
forward, and more precisely a limit on the amount of Bandwidth (Download/Upload Usage).
This means for example; If you have a collection of 20 e-mails to be received from Yahoo into windows live mail 2011, of say 1GB per e-mail (including
file attachments), some ISPs might not allow a 1GB e-mail to be received (downloaded) for whatever reason(s). On the flip side of this windows live mail
currently has a limit of 10GB for sending e-mail. So the reverse would be true - You could not send a file of 20GB for example from windows live mail 2011
to a Yahoo e-mail account. Therefore check what the limits are with your ISP and/or E-Mail Account provider, if different, before attempting to
send/receive e-mail in general.
The above is only making you aware of these things. Meaning, these days the above mentioned scenarios/problems should not occur simply because storage
and bandwidth do not tend to be a problem for the major ISPs and E-Mail Account providers. However, it does pay to check the Terms & Conditions of
your ISP or E-Mail Account provider before signing up to anything.
To avoid Spammers/Junk Mailers there is also a limit on the number of e-mails you can send in 24 Hours - Again, check with your service provider for the
latest allowances. Microsoft run Windows Live Help Solution Center which is a
very good source of help for windows live mail 2011 help in general.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. As stated here by the Microsoft Corporation.
