Fig 1.0 Click on the ADDRESS BOOK sub-menu menu-item to continue
Fig 1.1 Select the TEXT FILE (Comma Separated Values) option and then click on the EXPORT button to continue
| SAVE OUTLOOK EXPRESS E-MAIL AND ADDRESS BOOK |
In these next two sections I will explain how you export (from Outlook Express on a Windows XP computer) and then import (into Windows Mail on a Windows 7 computer) your Address Book (Contacts) and E-Mails (E-Mail Messages) using their built-in Import/Export Tools (Wizards). You normally want/need to export and then import contacts and/or e-mails when you are upgrading from Windows XP to Windows 7 or when buying a computer with Windows 7 on it.
I will start by showing you how to export your Address Book (Contacts) from Outlook Express. The first thing to do is open Outlook Express and then click on its FILE menu (Fig 1.0). From there. Hover over the EXPORT menu-item, which is actually a sub-menu, and then select (left click on) the ADDRESS BOOK sub-menu menu-item. The Address Book Export Tool window will then appear (Fig 1.1 below).
The Address Book Export Tool window requests you to click on either the MICROSOFT EXCHANGE... option or the TEXT FILE...
option before clicking on the EXPORT button. In this example click on the TEXT FILE option and then click on the EXPORT
button to continue. The TEXT FILE option creates your exported address book (contacts) as a list of text that is
separated by commas, therefore the format of that exported file in known as a CSV (Comma Separated Values) formatted
file. The MICROSOFT EXCHANGE file format is for those people using the program called Microsoft Exchange, which is not
usually the average person. A business person normally uses Microsoft Exchange for example.
Clicking on the EXPORT button brings up the CSV Export window. It asks you to BROWSE, via a SAVE AS File Requester that
appears (Fig 1.3), for the folder where you would like your address book saving (exporting) to as well as enter the file
name for the exported CSV file - The exported CSV file is a file that is created, and then saved (exported), with the
content of your address book inside it. In this example I used the BROWSE button (and therefore the SAVE AS File Requester)
to tell the export tool I want to save the CSV file, with the file name: contacts, onto my Flash Drive (E:). Upon
clicking the file requester's SAVE button (Fig 1.3) you are then returned to the CSV Export window (Fig 1.2) whereby
its edit box now contains the CSV file's pathname (folder name and file name). The edit box on the CSV Export window is
initially empty, until you BROWSE for a pathname.
After clicking on the NEXT button (Fig 1.2 above), with your pathname complete, the CSV Export window then asks you to select all the fields you want to retain in your address book. Unless you are one of those people who purposely go into your address book to fill in people's Middle Name, Nickname and so on just leave the fields alone - leave them ticked and unticked as they are by default. If you do want to retain the Middle Names inside your address book for example (i.e. middle names of family members, friends, clients and so on) then tick the Middle Name field (check box / tick box). When you have decided which fields you want, left, ticked and unticked click on the FINISH button to continue. The rest of this process is just a case of clicking on an OK button (Fig 1.5) and a CLOSE button (Fig 1.6).
The Address Book Export Tool window stays open after an export (save) just in case you want to export again, in a
different format and/or in a different location for example.
The above process for exporting an Outlook Express address book is the same process you use when exporting a Windows Mail
address book. You may want to export a Windows Mail address book so that it can be imported into Outlook Express or into
the new Windows 7.
| EXPORT E-MAIL |
To export (save) your e-mails (e-mail messages) from Outlook Express first open Outlook Express, if it is not already open from following the above example, and then click on its TOOLS menu (Fig 2.0). From there. Select (left click on) the OPTIONS menu-item to open the Options window (Fig 2.1).
When the Options window has opened (above) click on its MAINTENANCE Tab (window) and then click on the STORE FOLDER button. Doing so will open up the Store Location window.
The store location window is normally used for changing the location of your stored e-mails (e-mail messages) folder, hence the CHANGE button, but in this example you only want to know where the actual location is so that you can copy the e-mails from it - The actual location (store folder's pathname/location) is inside the store location window's edit box. Therefore, the next thing you need to do is copy it down. The best way is to right click inside the edit box, to bring up the Options menu, and left click on the SELECT ALL menu-item (not shown here). This will select the whole pathname (location) and highlight it in blue (Fig 2.2 above). From there. Right click again inside the edit box and this time left click on the COPY menu-item. This will copy the whole pathname (location) into the computer's memory.
Once the pathname (location) is inside the computer's memory you can then PASTE it into the Address Bar edit box of any folder window, such as the My Documents folder window. This is done by clicking on the folder window's EDIT menu and then on its PASTE menu-item (not shown here). In this example (Fig 2.3 below) I have PASTEd the pathname into the address bar edit box of the My Documents folder window. Pressing the ENTER keyboard key or clicking on the GO button will take you into the Outlook Express folder.
The downside of the above is that although your e-mails are inside the Outlook Express folder you do not need to be inside the Outlook Express folder. You need to be on the outside of it, looking at it - Looking at it from within the Microsoft folder. So to get around this simply click on the UP button (yellow folder/green arrow icon), to take you out of the Outlook Express folder and into the Microsoft folder, or edit the pathname before clicking on the GO button (delete the words OUTLOOK EXPRESS from the pathname before clicking on the GO button).
When you are successfully inside the Microsoft folder (above), looking at the Outlook Express folder, right click on the
Outlook Express folder and then left click on the COPY menu-item from the Options menu that appears (above). This will
copy the Outlook Express folder into memory, ready for PASTEing onto a Flash Drive for example.
Going back to the pathname. As you can now see, the Outlook Express pathname was C:\, Documents and Settings, HP User,
Local Settings, Application Data, Identities, {C3CFA389-0E38-4E72-A02C-808E6D96AB65}, Microsoft and then Outlook Express.
This means you could go through each of those folders in order to get to the Outlook Express folder or even the Microsoft
folder. Saying this, some of those folders are hidden by default. Either which way, it is quite a long route to get to
the Outlook Express folder.
The final thing to do with regards to export is to PASTE the Outlook Express folder onto a Flash Drive for example. In this example I have simply opened my FlashDrive (E:) folder, right clicked in an empty part of the folder window (display area) to bring up the Options menu (above) and then left clicked on the PASTE menu-item to paste the Outlook Express folder into the FlashDrive (E:\) folder (below).
As you can see. The Address Book (Contacts CSV) file that I saved (exported) at the beginning of this section and the
E-Mails (Outlook Express) folder I have just saved (exported/copied and pasted) are now inside the root folder of my
flash drive - FlashDrive (E:\). They could have easily been saved onto a CD/DVD for safe keeping. After all, they are
only data files at the end of the day.
In the next section I will show you how to import (open) a Contacts List (Address Book) into Windows Live Mail on a Windows 7 computer, as well as explain
how to get .eml files into a folder of windows live mail.
Microsoft product screen shot(s) reprinted with permission from Microsoft Corporation. As stated here by the Microsoft Corporation.
